General Purpose

The Office Admin officer primary respoibility is to provide office administration to shanghai office. Execute and assure that office support meets the requirements,perform a wide range of administrative and office support activities for the department and/or manage and superviso to facilitate the efficient operation of the organization.

Main Job Tasks and Respoibilities

1 Respoible for the daily operatio of office administrative procedures. Handle general administrative duties including travel and meeting arrangement.

2 Respoible for flight booking, reservation & travel agency coordination for SH employees and global visito.

3 Play as the key contact window with function employees to eure timely respoe on team requirement and quality services delivered.

4 Coordinates part of or all administrative activities such as traportation arrangement, stationary supplies, snack order etc.

5 Monitoring Admin monthly payments terms, provide qualified spending report/analysis as needed.

6 Office equipment/fixed assets registration and maintenance.

7 Operate the daily maintenance of office supply including equipment and facilities to make sure the office in a good condition;

8 Office admin news update.

9 Keep the office environment in order and clear.

10 Maintain and manage office filling and storage systems.

11 Plan, organize and follow-up on details related to company activities. Such as office annual dinner, employee monthly meeting etc.

12 Office security alarm issue follow up.

13 Evaluation and review admin supplies' performance with all internal use to eure their services' quality.

14 Standardization payment process and implement in Admin team to eure all monthly payment in time / Raise PO in Oracle system.

15 Actively involved in Company Cost Savings campaign.

16 Supporting admin team leader on global visito china visit, company events and offices cotruction project etc.

17 Keep proactive contact with custome. Sort out and update all admin documents file time to time.

18 Back up reception duties as needed. (20%).

19 Any other ad hoc tasks assigned by the team leader.

Education and Experience

1 Bachelor degree, at least 2 year related working experience.

2 Good command of English and Chinese.

3 Be familiar with PC application such as Word, Excel and Power Point.

4 Good at communication and team work spirit.

5 Possess positive work attitude with good communication and interpeonal skills and follow-up capability.

6 Must be comfortable and competent working in a customer service oriented culture.

7 Excellent professional ethics, strong analytical and problem solving skills.

8 Relevant experience in multinational company is preferred.

Key Competencies

1 Communication skills - written and verbal.

2 Planning and organizing.

3 Prioritizing.

4 Problem assessment and problem solving.

5 Information gathering and information monitoring.

6 Attention to detail and accuracy.

7 Flexibility.

8 Adaptability.

9 Customer service orientation.

10 Teamwork.