What we expect from an Executive Assistant

An excellent opportunity to be the Executive Assistant is respoible for the day-to-day support of the Managing Director, for the smooth running of the office. Primary job is to manage the administration and co-ordination of projects, under the direction of the Managing Director, proactively maintaining an efficient and effective working environment, and positive working relatiohips with management and team membe in the company.

Thus the Executive Assistant must be very discrete and maintain a high level of confidentiality. She/He is also expected to take the lead on key projects - such as helping co-ordinate workshops, events and project team meetings, undertake desk research and establish information management and filing systems for major projects.

Respoibility and Duties

- Awering phones, direct calls and/or assist caller with specific questio or needs

- Arranging travel, including flights, hotel, rental car and other necessary arrangements

- Liaising with team membe to eure

o Support of human resource (iurance, visas, supplie etc.) needs

o Coordination IT and equipment needs

o Payment and tracking of office invoices

- Ordering supplies

- Maintaining contract files, client database

- Maintaining MD’s expee claims

Skills/Experience

· At least 5-7 yea working in a professional environment

· Ability to multi-task

· Strong project management skills

· Excellent English and Chinese communication skills – both written and verbal

· Interest and/or knowledge of sales & marketing, creative professio is a plus

· Prior experience working for a senior executive in Aviation field is preferred

The Peon

Critical competencies

· Well organized

· Proactive

· Presentable and peonable

· Honest, cocientious and hard working

· Results-oriented and deliver agait commitments

· Flexible regarding working hou and tasks

· Excellent telephone manner with ability to deal with enquiries quickly and confidently

· Be computer literate – Word, Excel, Outlook and PowerPoint

Desirable competencies

· Attention to detail - thorough and methodical

· Providing a high standard of professional service and performance

· Calm yet confident

· Experience of dealing with people at all levels

· Ability and initiative to approach problems and seek solutio

· Confident self starter with good communication & interpeonal skills

· Highly organized with ability to manage numerous projects at any one time

· Excellent prioritizing and time management skills

Key Performance Indicato

· Satisfaction of Managing Director

· Feedback from staff regarding helpfulness

· Delivery agait agreed deadlines, timeframes and duties

Qualificatio

· Bachelor’s degree, major in Aviation or a related field will be a plus.